truck-ifta

IFTA

This is a quick look at what is IFTA and what the truck driver must be aware of and what are the responsibilities that the truck driver has under IFTA regulations. Sky Transport Solutions provides IFTA services and support but we want you to be knowledgeable about IFTA. Truckers can get help with their IFTA fuel tax here at Sky Transport Solutions. Sky Transport Solutions staff provides an app/software and live person 24/7 support, to give you as the trucker a piece of mind that all is OK; we got you covered.

When you get your IFTA stickers you will be ready to start tracking your IFTA miles and fuel on your trip sheet.

Sky Transport Solutions will make your ifta quarterly fuel tax report easier than ever before. STS have been providing quality IFTA and IRP support to thousands of truckers over the years. Now that you have your ifta registration, you have to keep your miles and fuel paperwork in order.

Ask us when you need to know IFTA tax rates, we will let you know the correct tax rates for all states.

Did you know the organization responsible for IFTA is called IFTA Inc.

We have IFTA fuel and miles PDF forms ready for you to download and print at your own convenience.

Trucking is an important part of the economy and that is why there are so many regulations regarding trucking. Shipping freight is one of the most crucial aspects of todays economy, and that is why it is also so regulated.


Here at Sky Transport Solutions we take the hassle out of getting your truck IFTA permit and maintaining your IFTA account. We do all the required paperwork and filing to make sure your are in compliance. The IFTA permit is an important document in your cab!

Sky Transport Solutions is the  industry leader offering truck permitting and filing support, with the best value and pricing in the trucking industry. Our customers are owner operators and truck fleets, who appreciate the value of our service.

However only you as the truck driver can tell us specifically where and how much fuel you purchased so to make your life easier we have a trip sheet requirements list.

Send us your Telephone Number and we will contact you and explain all our services.

Let Sky Transport Solutions provide you with assistance when you open your trucking company. Permits, Authority and Corporation Package. We have opened thousands of trucking companies throughout the years, and provide constant and consistent service to our truckers. From quarterly IFTA filings to DOT drug and alcohol testing. We are always here to answer all your trucking permit, authority and filing questions.

Let Sky Transport Solutions get all your trucking permits, saving you time and money.


The filing for a period is considered to be filed timely if the tax form and any applicable payment are received by the CDTFA on or before the due date. If either is received after the due date, the filing is considered late.

You must file a return even if the you do not drive or buy any fuel during the quarter. These are called “no operations” returns

Note: Please be advised that IFTA License Renewals for 2023 MUST BE FILED WITH YOUR BASE JURISDICTION BEFORE THE END OF 2022. The two-month grace period is for display of renewal credentials, not to file your renewal application for those credentials. To have a seamless operation into the new calendar year, we encourage you to file your renewal application with your base jurisdiction well before December 31, 2022


So lets get started on your questions.

The International Fuel Tax Agreement (IFTA) is an agreement among states and Canadian provinces to simplify the reporting of fuel use taxes by interstate motor carriers. In California, IFTA is administered by the Motor Carrier Section of the Board of Equalization.

IFTA provides a uniform administration of motor fuel tax collection and laws on apportioned vehicles that travel in one or more of the member jurisdiction. You qualify for an IFTA license if you operate your qualified motor vehicle in California and any other U.S. state or Canadian province that is a member of the International Fuel Tax Agreement. IFTA offers several advantages to interstate motor carriers who operate in two or more member states or provinces. Under IFTA, you will choose one IFTA-member state or province as a “base jurisdiction”. Obtain a single fuel tax license for all of your qualified motor vehicles, authorizing them to travel in all IFTA jurisdictions; file only one tax return each quarter with your base jurisdiction and be reporting to all your IFTA member states and provinces.

Sky Transport Solutions are experts at California CA IFTA process, prevention of audits and making sure you are in compliance with all rules and regulations.

In general, you must have a California CA IFTA fuel permit or license to operate the following vehicles in California:

• Diesel-powered vehicles used in interstate commerce, this is generally all owner operator and fleet owned commercial trucks.

• Vehicles powered by liquefied petroleum gas (LPG), liquefied natural gas (LNG), compressed natural gas (CNG), or certain alcohol fuels. This sometimes pertains to owner operator and fleet owned commercial trucks.

If you operate the above vehicles on a public highway in California without a required permit or license, you are subject to fines and penalties, and your vehicle could be impounded.

Diesel-Powered Vehicles Used in Interstate Commerce
You need a permit or license to operate a diesel-powered vehicle in California if the vehicle operates both in California and in another state or country and
• Has two axles and a gross vehicle weight or registered gross vehicle weight exceeding 26,000 pounds or 11,797 kilograms, or
• Has three or more axles regardless of weight, or
• When used in combination (for example, a tractor-trailer combination), has a combined weight exceeding 26,000 pounds or 11,797 kilograms gross vehicle weight.

You do not need a fuel permit or license to operate a diesel-powered vehicle driven solely in California. Likewise, you do not need a fuel permit or license for a diesel-powered recreational vehicle, such as a motor home or a pickup truck with a camper, if the vehicle is not used in connection with a business operation.

If your vehicle qualifies, you must have one of the following:
• IFTA (International Fuel Tax Agreement) License
• California Fuel Trip Permit
• Interstate User Diesel Fuel Tax License (DI License)

See reverse side of this publication for more information on each permit and license.
Vehicles Powered by LPG, LNG, CNG, or Certain Alcohol Fuels

In general, you must have a fuel permit or license to operate a vehicle on public roads in California if the vehicle is powered by liquefied petroleum gas (LPG), liquefied natural gas (LNG), compressed natural gas (CNG), or certain alcohol fuels.

You do not need a permit or license for the following exempt vehicles:
• A privately operated passenger vehicle
• A commercial vehicle with an unladen weight of less than 7,000 pounds
• A privately operated two-axle truck that you have rented or leased for a period of 30 days or less

Please note: You must pay use fuel tax to your vendor when you purchase fuel for the exempt vehicles previously listed. If you do not, you must have a fuel permit or license to operate the vehicle on a public road in this state.

If your vehicle qualifies, you must have one of the following:
• California User Use Fuel Tax Permit (AU Permit)
• IFTA License Please note: To qualify for an IFTA License, your vehicle must be used in interstate commerce and meet the weight requirements previously listed for diesel-powered vehicles.
• California Fuel Trip Permit

 


Schedule of IFTA Fuel Tax Returns

Report Period Period Covered Due Date
1st Quarter January 1 – March 31 April 30
2nd Quarter April 1 – June 30 July 31
3rd Quarter July 1 – September 30 October 31
4th Quarter October 1 – December 31 January 31

Who is required to have IRP and IFTA?

An IRP and IFTA account is required for trucking companies that have vehicles crossing state lines that are over 26,000 pounds gross vehicle weight or have 3 or more axles on the power unit.

Vehicles that don’t qualify include: recreational vehicles, motor homes, pickup trucks with attached campers, and buses that are used exclusively for personal pleasure.

I already have an IRP account what do I do next?
Next all you need to do at this point is set up IFTA.

Why can’t I get my credentials immediately?
All requirements must be met before credentials are issued. There may also be some jurisdictional delays, so check with your base jurisdiction.

What is a base jurisdiction?
A base jurisdiction is the state you select to be your base jurisdiction, there are certain requirements see below.

What are the base jurisdiction requirements?
Answer Base jurisdiction is where the motor carrier has an established placed of business and owns, leases or rents a physical structure that is designated by a street name or road. Jurisdictions require proof of this. The applicant can submit various documents as proof, including utility bills in company or a person’s name; state government provided documents showing corporate residency; weapons permit (US only); bank statements, driver’s license, titles, tax returns showing home jurisdiction address; health care card (Canada only).

IFTA / IRP Trip Sheet Requirements List

For your trip sheets, you will required to have the following information included:

  • Trip Information: For your distance records, you’ll need to include all of your relevant trip information like the beginning and ending trip dates, trip origin and destination, jurisdiction and the cities and route of travel.
  • Odometer Readings: The validity of your trip information will be supported/verified as you will keep track of all mileage on your odometer. For each trip make sure you recording both the beginning and ending odometer readings. Note: If HUB or hubometer is used indicate this.
  • Mileage: Your logs/trip report will require you to include the mileage of the trip, including the total mileage, total mileage for each trip, and the total mileage traveled in each jurisdiction.
  • Vehicle and Licensee’s information: You must also have the vehicle identification number, the fleet unit number (if applicable), and the licensee’s name included somewhere within your trip sheets/logs. Remember your IFTA permit is an important part of being in compliance.

IFTA / IRP Fuel Record Requirements

For fuel records and IFTA purposes, it is necessary to keep track of all fuel purchased and used. A separate record must be kept for each fuel type, such as retail fuel and bulk fuel purchases. Always make sure you don’t jeopardize your IFTA permit with sloppy record keeping.

You also should pay very close attention to all of your fuel receipts, and be sure that you are not only keeping track of them but taking care of them properly as well. Now you may be asking yourself, why would I need to take good care of my fuel receipts? That’s because if a fuel receipt has anything erased, washed off, or that looks like it’s been altered in any way (like if you accidentally spilled a cup of coffee or wrote some personal notes on one), they may not be accepted for tax-paid credits. In order to receive credits for a receipt that is unclear, you will have to be able to prove that it’s valid. So don’t put yourself through that hassle, and take good care of your receipts by keeping them organized in a safe place.

All of your fuel receipts or invoices will need to contain all of the following information:

  • The Date of purchase
  • The Address and Name of the establishment where the fuel was purchased
  • The Amount of fuel purchased and the Type of fuel purchased (in Gallons)
  • Price per Gallon or the Total amount of sale
  • Unit Numbers for the truck the fuel was purchased for

IFTA Permit

We are here to keep your truck or fleet IRP and IFTA records for audit purposes. Specifically we keep IFTA for records for 4 years and we keep IRP records for 6.5 years. Sky Transport Solutions will always stand by your side during an audit.

Call us and find out why thousands of truckers, owner operators and trucking companies call us to get their IFTA permit.
You can get alot of IRP IFTA permit information at: IRP IFTA Permit info

IFTA Decals

Following are some facts about IFTA Decals:

DECAL SIZE:
Decals will be approximately 3 inches x 3 inches (7.5 centimeters x 7.5 centimeters) with white letters and a background color as specified for the current year. The letters “IFTA” are to be a minimum of 3/4 inch (1.88 centimeters) in height and are to be incorporated into the decal with the letter I in the upper lefthand corner, the letter A in the lower right-hand corner, and the letters F and T to be incorporated in such a way as to constitute a diagonal design on the decal. The two-letter jurisdiction designation shall be displayed in the lower left-hand corner, and at least the last two numbers of the appropriate year are to be displayed in the upper right-hand corner

IFTA DECAL CLEANING:
The surface shall be sufficiently solvent resistant to permit cleaning with solvents such as Kleen StripVM&P naphtha, mineral spirits, turpentine or other solvents commonly used on vehicle finishes. Rinsed and dried, the surface shall show no appreciable change following cleaning when compared to a new clean decal.

Incomplete applications will cause a delay in receiving your IFTA license and decals. Once IFTA receives and processes your completed application, it will issue the IFTA license and decals

HAVING AN IFTA LICENSE AND DECALS

IFTA License will be issued to each IFTA licensee. An IFTA license is valid for the calendar year January 1st through December 31st. You must keep a copy of your IFTA license in the cab of the qualified vehicle. Your original IFTA license should be kept in a safe place.

Follow these steps for placing your IFTA decal on your cab:

Place one decal on the exterior portion of the driver’s side of the power unit.
Place the second decal on the exterior portion of the passengers side of the power unit.

If you have an IFTA decal under a long-term lease, you must turn in the decal once the lease ends.

If you are licensed as a dealer, manufacturer, drive-away, or transporter, you should temporarily display the IFTA decals in a visible manner on both sides of the cab and a copy of your IFTA license must be in the vehicle while in an IFTA jurisdiction.

If you are caught without an IFTA license and decal, you may be subject to buying a trip permit and/or a citation from law enforcement.

AUTHORIZED USERS FOR IFTA ACCOUNTS

A Power of Attorney Authorization Form – a form must be on file for anyone other than the account holder to conduct business in an IFTA Account. This form must also be on file for anyone other than the account holder to call and ask questions about the account.

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