E-Verify employers that want to retain information about cases that are more than 10 years old have until January 4, 2026, to download the records. On January 5, 2026, U.S. Citizenship and Immigration Services (USCIS) will dispose of E-Verify records for cases last updated on or before December 31, 2015. Sky Transport Solutions helps employers understand this deadline and take the necessary steps to preserve their E-Verify records.
Important Deadline
Download Deadline: January 4, 2026
Disposal Date: January 5, 2026
Affected Records: E-Verify cases last updated on or before December 31, 2015
Downloading Historical Records
A company's E-Verify program administrator or corporate administrator may download and save the Historical Records Report to retain information about these cases. The report includes company information, case identifiers, and case resolution information. It doesn't include employee Social Security numbers or document numbers.
Historical Records Report Includes:
- Company information
- Case identifiers
- Case resolution information
Note: The report does not include employee Social Security numbers or document numbers.
Case Number Requirement
Employers need to record the E-Verify case verification number on each corresponding Form I-9 if they haven't already done so. They also have the option of attaching a copy of the case details page to the Form I-9.
Form I-9 Requirements
- Record the E-Verify case verification number on each corresponding Form I-9
- Optionally attach a copy of the case details page to the Form I-9
- Keep the Historical Records Report with the corresponding Forms I-9
Annual Event
Each year, the USCIS disposes of E-Verify employer records that are more than 10 years old. This is done to reduce security and privacy risks associated with the U.S. government retaining personally identifiable information and is required under the National Archives and Records Administration records retention and disposal schedule.
Key Takeaway from Sky Transport Solutions
E-Verify employers need to download records for E-Verify cases that are more than 10 years old by January 4, 2026. This is an annual requirement, and Sky Transport Solutions recommends that employers establish a process to download these records each year before the disposal deadline to ensure compliance and maintain proper documentation.
Why Records Are Disposed
The disposal of E-Verify records after 10 years serves important purposes:
- Security and Privacy Protection: Reduces security and privacy risks associated with the U.S. government retaining personally identifiable information
- Regulatory Compliance: Required under the National Archives and Records Administration records retention and disposal schedule
- Data Management: Helps manage the volume of records maintained by the government
How Sky Transport Solutions Can Help
At Sky Transport Solutions, we understand that E-Verify compliance and record retention are critical components of employment verification processes. Our team can help employers:
- Download Historical Records Reports before the January 4, 2026 deadline
- Ensure E-Verify case verification numbers are properly recorded on Forms I-9
- Establish annual processes for downloading and preserving E-Verify records
- Maintain proper documentation linking Historical Records Reports with Forms I-9
- Train E-Verify program administrators and corporate administrators on record retention requirements
- Develop compliance procedures for annual E-Verify record disposal deadlines
- Ensure proper storage and organization of downloaded E-Verify records
Don't wait until the last minute to download your E-Verify records. Contact Sky Transport Solutions today to ensure your company is prepared for the January 4, 2026 deadline and has a process in place for future annual record disposal requirements.
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